Fees and Out-of-Pocket Expenses

The following general policies apply to SMR fees for consultant services:

  • From initial inquiry through the execution of a written agreement there are no fees for SMR services unless the client requires travel to campus for exploratory meetings.
  • Generally, consulting fees range from $175 to $250 per work hour, with the higher hourly rates applicable to more complex projects, crisis management or projects with short deadlines.  
  • For days spent at the client’s institution or organization, a maximum fixed daily rate of $1,500 applies, no matter how many hours are spent on that day.  Exception:  initial visit to campus to determine scope of work and terms of agreement when only travel expenses may apply. 
  • No fees are charged for hours spent traveling except for international travel.
  • Discount rates may apply for small independent non-profits. 
  • A limited number of pro bono engagements are donated by Associates each year. 
  • Flat fees are available for some services such as our proprietary comprehensive Title IX gender equity assessment and our diversity assessment package for less than $10,000 each. 
  • Extended payment options and retainer agreements may be appropriate for projects completed over an extended period of time.  
  • Expenses for additional non-SMR consultants or non-SMR trainers not included in the work agreement require written approval of the client.
  • The client’s budget parameters are always discussed in a forthright manner.  Weekly or monthly reports of work hours completed are provided according to the terms specified in the work agreement. 
  • Out-of-pocket expenses are the responsibility of the client and include:
    • actual cost of coach travel, hotel and meals for on-campus visits with all visits requiring the approval of the client
    • mailing and overnight shipping costs
    • reproduction of agreed upon materials
    • telephone charges for conference calls, roaming or other fees not included in normal cell phone calling minutes
  • Receipts are submitted and client is invoiced for all expenses with terms for out-of-pocket expenses detailed in the consulting agreement.